According to information found on this document (click to get to the link), the Planning and Zoning Hearings Board Meetings are on the 1st and 3rd Wednesdays of the month at 6:30 at the Civic Center. The document also lists the deadlines for when applications need to be deemed complete by in order for them to show up on the agenda of a meeting.
Planning and Zoning Hearings Board Info-
http://www.hillsboro-oregon.gov/index.aspx?page=746
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